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IDP Contract Management Specialist

  • 496096
  • Staff

Department: Industry and Defense Programs Research Office

Campus Location: Wichita, KS - WSU Main Campus

Hire Type: Full Time

Pay: Commensurate with experience

Work Schedule: Typically Monday-Friday, 8:00 am – 5:00 pm. Work is performed onsite and in-person.

Export Compliance Requirement: This position requires access to EAR or ITAR controlled technologies. Applicants are required to be eligible for employment under U.S. export control laws and must meet the requirement of being a “U.S. Citizen”.

Job Details

The ideal candidate for this position will possess significant experience in contract management, possess strong organizational skills, and will have a deep understanding of contract compliance. In this role you will work closely with the Director of IDP Contracts and Grants as you draft, review, redline and negotiate a broad range of simple and complex contracts that align with university objectives. This position will require strong negotiation skills, a comprehensive understanding of contract terms and strong attention to detail.

Job Summary

Writes, reviews, and negotiates complex contracts pertaining to grants, sponsored research, service activities and/or other initiatives. Facilitates complex grant proposal development and fund sourcing as well as campus training efforts. Researches and interprets regulations, guidelines, and standards and oversees the processing of contracts and/or grants.

Essential Functions

Writes, reviews and negotiates complex contracts, grants, and/or other sponsored awards. Reviews, assembles, and submits complex proposals on behalf of the university. Delivers education and guidance to staff, departments, and administrators in development of competitive proposals and award administration of projects as well as funding policies, rules, and regulations. Researches and facilitates compliance with university, state, and federal laws, policies, and regulations in the daily operations of the contract/grant lifecycle. Advises leadership regarding potential conflicts of interest and time and dispute resolutions. Assists with the production of reports, proposals, and analyses for the University and for federal, state, educational, and other funding and regulatory agencies. Collects and prepares required documentation for proposals and contracts. Develops and reviews budget pertaining to the sponsored award. Collaborates with internal and external partners to finalize representations and certifications, ensuring compliance with export control laws and regulations, and addressing intellectual property issues. Handles compliance tasks to ensure all applicable requirements are met for contracts.

Required Education and Experience

Bachelor's degree in business, accounting, or related field

Two (2) years of experience in proposal development, research compliance, or contract negotiating at a university, government agency, or complex organization.

Knowledge, Skills and Abilities

Excellent and personable verbal, presentation, and written communication skills.
Strong teamwork and interpersonal skills.
Ability to work independently and as a collaborative team member.
Proficient computer skills with Microsoft Office Suite applications.
Good analytical and organizational skills, paying attention to detail, and effective program management.
Ability to identify and maintain a high degree of confidentiality.
Strong sense of urgency, with the ability to manage competing demands and frequent changes in the work environment, while managing time effectively to meet deadlines.

Physical Requirements

Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators.

Ability to communicate with others and accurately exchange information.

Ability to remain in a stationary position.

 

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Wichita State Human Resources Website

If at any time you have questions or issues with completing tasks, please reach out to Human Resources for assistance:

WSU Human Resources: 
(316) 978-3065 or email employment@wichita.edu
(Athletics staff should reach out to WSU HR)

WSU Industry and Defense Programs Human Resources: 
(316) 978-5386 or email careers@idp.wichita.edu.

Commitment Statement:

Wichita State University is the only urban-serving public university in Kansas and has the most diverse student body of all the Kansas state universities. Wichita State recruits, employs, trains, compensates, and promotes regardless of age, ancestry, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national origin, parental status, political affiliation, pregnancy, race, religion, sex, sexual orientation, or status as a veteran. Wichita State University has a clear goal in this regard: to be a university that promotes inclusive excellence at every level of our organization. We pride ourselves on being the most innovative university in Kansas, delivering the best educational experience to our students with the distinction for opening pathways to real-life learning, applied research and career opportunities that make people want to stay in Kansas. Our campus provides an experience that promotes all forms of inclusive excellence; a place to learn, work, live and play.

EEO Statement: 

Wichita State University is an equal employment and affirmative action employer. Qualified applicants will receive consideration for employment regardless of age (40 years or older), ancestry, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, or status as a veteran.

Persons with disabilities requesting accommodations in the application or interview process, please notify Human Resources at (316) 978-3065 or email employment@wichita.edu.

Concerns related to discrimination may be directed to the Office of Civil Rights, Title IX & ADA Compliance (CTAC).

 

Supplemental Links

Wichita State University Employment Compliance Resources

Wichita State University participates in E-Verify, which is an internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility.

LCA/PERM Notices