Department: Accounts Receivable

Campus Location: Wichita, KS - WSU Main Campus

Hire Type: Full Time

Pay: Range beginning $17.75/hr, adjusted based on qualifications

Work Schedule: Mon-Fri, 8a-5p (hybrid)

Export Compliance Requirement: No export control requirement.

Job Story

If you find yourself humming along to ABBA or channeling your inner Taylor Swift because you've "got a blank space" for numbers and policies—you might just be the Financial Specialist we’ve been looking for.

We’re not just balancing spreadsheets—we’re building trust, empowering departments, and keeping compliance tighter than Beyoncé’s choreography. We’re seeking a professional who knows how to bring clarity to complex financial processes, help others navigate audits without fear, and show departments the path to PCI DSS compliance like a financial Jedi Master.

This role is about more than reconciling accounts—it’s about being the go-to guru when the credit card transactions don’t quite match, when departments need e-commerce solutions for an event launch, or when someone urgently needs a translation of fiscal policy in everyday English. You’ll be training teams, reviewing procedures, launching new features in TouchNet, and performing audits with precision—while keeping everything organized, respectful, and crystal clear.

You’re the kind of person who listens first, then leads. You’re a problem-solver with strong attention to detail who’s always ready to jump into a new system, ask thoughtful questions, and follow through with tact. If you thrive in dynamic environments, get excited about improving processes, and can bring energy to the dry world of data security—this role was made for you.

So if you’ve got the rhythm, the rigor, and the respect to help our financial systems hit every note, don’t wait for the encore. Apply now and let’s bring harmony to compliance, clarity, and campus-wide confidence.

Job Summary

Completes financial transactions, which includes, but is not limited to, accounts receivable and/or payable, procurement card and transactional reconciliation, travel authorizations and reimbursements, endowment accounts, state appropriations and earned income, and grant funding using established processes, procedures and systems.

Essential Functions

Reviews, processes and audits transactions, compiles financial reports and reconciles accounts. Maintains accurate records, ensuring that invoices are paid and payments are received in a timely manner, as appropriate. Assists with generation of financial reports and auditing and resolving financial discrepancies. Responds to inquiries related to account status, charges and discrepancies. Escalates issues, as necessary.

Job Duties

• PCI DSS (Payment card industry data security standards)
  • Perform regular PCI department audits
  • Maintain PCI training content
  • Manage PCI online training and other University trainings
  • Assists in auditing departmental accounting and financial documents for accuracy and compliance with WSU Policies and Procedures and State and Federal statutes.
  • Departmental visits will include the review and evaluation of operational processes to ensure departmental staff are following university policy on credit card processing and PCI compliance. Provide clear, organized findings and recommendations to departments to progress towards resolution and compliance.

• E-Commerce
  • Create and maintain products, registrations for an event, etc. through TouchNet products (Marketplace, Campus Merchant Edition, Business Office Edition)
  • Implement/test the new or enhanced features/changes for TouchNet products
  • Provide day-to-day assistance for GL exceptions and reconciliation variances

Required Education and Experience:

• High school diploma or equivalent
• Three (3) years of experience in accounting, finance or related field. Every 30 hours of college coursework can be substituted for two (2) years of experience.

Required License/Certifications/Training:

None

Knowledge, Skills and Abilities:

• Reviews, processes and audits transactions, compiles financial reports and reconciles accounts.
• Maintains accurate records, ensuring that invoices are paid and payments are received in a timely manner, as appropriate.
• Assists with generation of financial reports and auditing and resolving financial discrepancies.
• Responds to inquiries related to account status, charges and discrepancies. Escalates issues, as necessary.
• Possess strong interpersonal and communications skills to work with a broad range of internal and external customers
• Active listening and critical thinking skills are imperative
• Ability to work with all groups in a diverse academic, socioeconomic, cultural and ethnic background, including those with disabilities and special needs
• Knowledgeable with compliance requirements

Preferred Qualifications:

• Three (3) years of experience in cash handling in an online computerized environment
• Three (3) years of experience with face-to-face customer service

Additional Information:

Physical Requirements:

Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information.

Additional Physical Requirement: