Department: Office of Research Administration

Campus Location: Wichita, KS - WSU Main Campus

Hire Type: Full Time

Pay:  Range begins at $57,000, determined by qualifications

Work Schedule: Typically Monday - Friday 8:00 am - 5:00 pm; work is performed on-site and in person.

Export Compliance Requirement: This position requires access to EAR or ITAR controlled technologies. Applicants are required to be eligible for employment under U.S. export control laws and must meet the requirement of being a “U.S. Citizen”.

Job Details

In this position, you will work as part of team administrating grants and supporting Principal Investigators.  You will have grant assignments that are yours to set up, answer questions, maintain compliance, approve invoicing, payroll and reporting.   Multitasking is the every day routine for this role making it challenging and never boring!  Your role is crucial to the success of the projects supported by the grants that benefit community, science, and education.

Job Summary

Performs post award grant activities to ensure federal, state and industry compliance with all award and/or contract requirements by monitoring detailed budgets, analyzing expenditures for allowability and applicability, and providing financial and/or accounting support to the Principal Investigator.

Essential Functions

Analyzes, reviews and approves detailed expenditure transactions for payment within the grant award criteria. Ensures compliance with payroll and cost share commitments through research, reconciliation and review of financial data compared to University policies and contract agreements. Establishes grant awards within the University financial system, including but not limited to, parameters for industry defense contract allocations, cost share funds, billing dates, and revenue recognition. Prepares reports for Principal Investigators show life-to-date spend on the grant, remaining funds available, cost share commitments, etc. Prepares all financial reports as required by the granting agency. Provides training to departmental staff as required.

Required Education and Experience:

Sixty (60) hours of college coursework in business administration.

Five (5) years of experience in accounting, finance, compliance, or related field. An additional 60 hours of college coursework can be substituted for two (2) years of experience and 30 hours of graduate coursework can be substituted for an additional two (2) years of experience.

Knowledge, Skills and Abilities:

Strong analytic skills
Knowledge of sponsors’ rules regulations, including ability to interpret laws, regulations, principles and policies
Organized, detail oriented, and ability to prioritize and manage time effectively
Ability to work effectively under time critical deadlines
Ability to effectively communicate with many client stakeholders and make sound and reasoned decisions for strategic planning
Ability to gain consensus and buy in from a varied group and move forward to achieve goals
Ability to multi-task and work cooperatively as part of a team
Ability to maintain discretion and confidentiality
Ability to adapt to changing circumstances and priorities

Physical Requirements:

Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information.