Department: MidWest Criminal Justice Institute

Campus Location: Wichita, KS - WSU Main Campus

Hire Type: Full Time

Pay: Commensurate with experience

Work Schedule: Typically Monday – Friday; 8:00 am – 5:00 pm. Evenings and weekends may be required dependent upon business needs. Work is performed onsite and in-person in Wichita, KS.

Export Compliance Requirement: This position requires access to EAR or ITAR controlled technologies. Applicants are required to be eligible for employment under U.S. export control laws and must meet the requirement of being a “U.S. Citizen”.

Job Story

The Midwest Criminal Justice Institute at Wichita State University is searching for a detail oriented, organized, and self-motivated individual to support our training programs related to law enforcement, public safety, and crime gun intelligence.

Job Summary

Manages the office activities in a large or complex unit which may include the reception area, business operations, and facilities and may involve multiple locations.

Essential Functions

Directs and coordinates office services and staff in the development and supervision of departmental programs. Resolves office problems independently and facilitates solutions. Oversees administrative support and coordination for meetings, conferences and events. May assist in the preparation of budgets, may make recommendations and projections. Provides ongoing monitoring and tracking of department budget.

Job Duties

Supports the programs and services provided by the department(s) by performing varied or related processes which may include creating and maintaining databases and websites, monitoring, facilitating, and enforcing compliance with established criteria, guidelines and standards, etc.
Identify and pursue ways to improve the efficiency and effectiveness of administrative procedures used by students, faculty, visitors and staff.
Coordinate, attend, prepare materials for and/or take minutes at meetings and special events.
Assists in the preparation of budgets, grant applications, proposals, status reports and/or financial statements.
Perform other job-related duties as assigned.

Required Education and Experience

High school diploma or equivalent

Five (5) years of experience in general office, clerical, administrative support or related field. Every 30 hours of relevant college coursework is equivalent to one (1) year of experience.

Knowledge, Skills and Abilities

Must have excellent organizational and project management skills as well as ability to multitask.
Demonstrated ability to pay attention to detail, think critically, and to work independently.
Excellent verbal and written communication skills and be comfortable communicating with internal and external partners who interact with Wichita State University’s research, innovation, and commercialization; this includes researchers, inventors, teaching faculty, entrepreneurs, business leaders at all levels, administrators, students, and representatives of all levels of local, state and federal government.
An agile mindset, can-do attitude and willingness to tackle any task needed to get the job done with the unwavering support of teammates and leadership.
Proficiency in Microsoft Office and electronic communications software; ability and initiative to learn new systems and programs.

Physical Requirements

Ability to communicate with others and accurately exchange information.

Ability to remain in a stationary position.

Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators.