Department: Division of Industry & Defense Programs

Campus Location: Wichita, KS - WSU Main Campus

Hire Type: Full Time

Pay: Commensurate with experience

Work Schedule: Typically Monday-Friday, 8am-5pm; additional hours and weekends may be required; work is completed onsite and in-person

Export Compliance Requirement: This position requires access to EAR or ITAR controlled technologies. Applicants are required to be eligible for employment under U.S. export control laws and must meet the requirement of being a “U.S. Citizen”.

Job Details

We are seeking a detail-oriented team member with initiative to work collaboratively with internal and external organization partners. This position will coordinate employee travel, process invoices and payments, facilitate reconciliations, and accurately complete data entry.

Job Summary

Coordinates and facilitates the processing, reconciliation, and tracking of activities related to invoices, payments, and expenses for assigned centers. Manages travel including, but not limited to, completing prior authorizations, coordinating and processing receipts and expenses, and determining approval for reimbursements.

Essential Functions

Processes invoices and payments for assigned centers. Manages travel including, but not limited to, completing prior authorizations, coordinating and processing receipts and expenses, and determining approval for reimbursements. Coordinates freight shipping. Completes data entry and reconciliations accurately and efficiently. Sorts and distributes mail. Works collaboratively with internal and external organization partners.

Required Education and Experience

High school diploma or equivalent

Four (4) years of related experience; every 30 hours of college coursework can be substituted for one year of experience.

Knowledge, Skills and Abilities

Ability to exercise sound judgment to facilitate solid business decisions
Ability to problem solve and think critically
Excellent attention to detail and accuracy, with the ability to efficiently process a high volume of transactions
Excellent verbal and written communication skills, and active listening skills
Professionalism, confidentiality, and the ability to build a positive rapport with others

Preferred Qualifications

College degree is preferred

Physical Requirements

Ability to remain in a stationary position.

Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators.

Ability to communicate with others and accurately exchange information.