Department: Public Policy and Management Center

Campus Location: Wichita, KS - WSU Main Campus

Hire Type: Full Time

Pay: $16.49/hour (dependent upon qualifications)

Work Schedule: Mon-Fri, 8:00am - 5:00pm

Export Compliance Requirement: No export control requirement.

Job Story

Why this is a career starter for you!
Every day you’ll have the chance to shape how our business runs, connect with people who have a passion for helping others, and be part of a team that feels a little like the elite “special ops” — everyone has a role, but the mission succeeds because of how well we work together to make things run. If you’re ready to bring your organizational superpowers, your hospitality-first mindset, and a little Beyoncé-level “run the world” energy, this is your chance to shine.

You should be able to thrive in fast-paced environments where the days have a lot of variety but the content will be very similar. Are you the kind of person who can keep schedules, meetings, and full travel plans on track while being the warm, welcoming face of an office? If so, you could be the “glue” that holds our team together. This isn’t just a desk job — it’s a role where you’ll be the hub of organization, the go-to for coordination, and the first impression that sets the tone for every guest who walks through our doors.

We seek:

• Detail-obsessed and organized — nothing slips past you
• Adaptable, quick on your feet, and thrive in a fast-paced rhythm (think “Ted Lasso” level positivity meets “Mission: Impossible” multitasking)
• Confident and hospitable — you make guests and teammates feel at ease (because you've got it covered)
• A true team player who knows they’re working for the whole squad, not just one boss
• Proactive — you “take the ball and run with it”, learning the sub-team's rhythms. Anticipating needs and providing updates or response to requests based on how they operate

The Public Policy and Management Center (PPMC) is a nonprofit, nonpartisan organization that works with the public and private sectors to conduct research, evaluation, training, and community development. This position, specifically, will be supporting the PPMC team to ensure smooth operations, both internally and externally.
Apply today and help us set the tone for success!

Job Summary

Performs office support duties of a clerical or secretarial nature. Duties may be comprised of general office duties along with some specialized duties.

Essential Functions

Answers, screens and routes phone calls, may include multi-line phone systems. Greets and directs guests. Prepares and distributes correspondence, forms, reports, presentation materials and other written communications, as required. Schedules and supports preparation for meetings, conferences, courses, programs and/or special events. Establishes and maintains filing systems. May order and maintain sufficient inventory of office supplies and equipment.

Job Duties

• Coordinate full travel and logistics for trips, conferences, and retreats.
• Manage scheduling for the department (and beyond) like a pro.
  • Complex schedules not only of in-house staff but business partners too.
• Welcome and host guests — you’ll be the face of the office.
• Prep meetings (both internal & external), take minutes, and track follow-ups so nothing falls through the cracks.
• Plan retreats, celebrations, and team events.
• Handle office tasks: filing, form completion, and keeping us running smoothly.
• Caretaker of in-house lists, keeping all things organized (mailing, contacts, etc.)
• Assisting with business development efforts on an overall scale.

Required Education and Experience:

• High school diploma or equivalent
• Six (6) months of experience in general office, clerical, administrative support or related field

Required License/Certifications/Training:

None

Knowledge, Skills and Abilities:

• Strong organizational abilities; attention to details
• Proficiency with Microsoft Office Suite
• Excellent communication (oral and written)
• Customer service is a priority with a proactive approach and client-focused
• Adaptable, and the capacity to multitask in a fast-paced environment

Additional Information:

Physical Requirements:

Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information.

Additional Physical Requirement: