Department
Office of Financial Aid & Scholarships

Campus Location
Wichita, KS - WSU Main Campus

Hire Type
Part Time

Pay
$10.00/hour

Work Schedule
Dependent On Class Schedule

Export Compliance Requirement
No export control requirement.

Job Story
Are you looking for an opportunity to build real world office and organizational skills while keeping things running smoothly behind the scenes? Join our Financial Aid Pre- and Post Award teams as a Student Worker and become part of the team that makes the magic happen for students every day.

In this role, you’ll be the go to person for keeping our documents and records in top shape. Your day might include scanning documents, linking files in our imaging system, and performing quality assurance checks to maintain high data accuracy. You’ll also help organize both digital and physical files (perfect for anyone who loves order), prepare outgoing mail, and jump in on special projects throughout the year.

If you enjoy detailed, behind the scenes work, process-driven tasks that keep everything running like a well oiled machine, this job is a great fit. Plus, it’s a fantastic way to strengthen your office, computer, and organizational skills in a supportive, friendly environment.

If you’re dependable, organized, and ready to learn, this is your sign to apply!

Job Summary
A student assistant will carry out administrative and technical tasks requested by a supervisor. Depending on the area the student assistant is employed in, they may assist and mentor other students or provide support throughout the campus in various forms.

Job Duties
• Scanning and Indexing
- Scan incoming and missing documents for integration into the image repository software.
• Document Linking
- Accurately link scanned or missing documents within image repository software.
• Quality Assurance
- Review scanned documents to confirm it is legible and correctly indexed.
- Flag discrepancies and coordinate with appropriate staff to resolve issues promptly.
• File Organization and Maintenance
- Ensure electronic and physical files are properly labeled, stored, and accessible for audit and review purposes.
• Mail Preparation
- Assist with preparation and distribution of outgoing correspondence, including letters and notifications.
• Support for Special Projects
- Provide assistance with seasonal or ad hoc projects as needed.

Required Education
High School diploma or equivalent. Enrolled in a minimum of 6 credit hours at Wichita State University.

Additional Requirements
• Completed FAFSA form for academic year
• Good financial aid Satisfactory Academic Progress
• Financial need or Federal Work Study offer
• At least half-time enrollment as an undergraduate or graduate student
- Undergraduate: 6+ credit hours per semester
- Graduate: 5+ credit hours per semester

Required Experience
This is specific to each position and department. See additional requirements and preferences.

Preferred Qualifications

Additional Information for Posting

Physical Requirements
Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information.