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Engineering Undergraduate Coordinator

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Position Information

Position Details

Posting Number 17-00256-UP/FA Post
Position Title Engineering Undergraduate Coordinator
Position Number 999888
Full-Time/Part-Time? Full Time
Summary of Responsibilities

*The CoE Undergraduate Coordinator requires the use of tact and diplomacy in working with faculty, staff, students, and administrators to assure accurate and appropriate information pertaining to undergraduate academic affairs is provided to all constituents. The position serves as liaison and facilitator requiring frequent interaction with staff from CoE departments and WSU academic affairs units to include department undergraduate coordinators, department student success advisors, department chairs/program directors, registrar, and OneStop staff. Job duties include:
*General Problem Solving. Provide advising support for department staff when unique/complex situations arise. Support departments when their student success advisors are absent.
*Graduation Check-outs. Coordinate and verify department graduation check-out analyses for undergraduate degrees and minors and conduct final check-out review with registrar.
*Probations and Dismissals. Notify students of their academic standing at the end of each semester regarding probation and dismissal. Review exceptions after department-level review/recommendation and determine college-level recommendation. Prepare reports and represent the college at the university exceptions committee.
*Major Changes. Review and approve all undergraduate engineering student changes of major to determine admission eligibility and if scholarship adjustments are necessary.
*Course Scheduling. Review departmental course rotations plan and semester course schedules for compatibility, especially with regard to common courses taken across campus.
*Orientation. Coordinate orientation activities of the college and work with department staff to prepare for orientation and student registration.
*Coordination/Planning Meeting with Department Staff. Facilitate monthly meeting with department undergraduate coordinators and student success advisors to distribute information, solve problems, review new policies and procedures, and share best practices.
*Facilitate Training of Student Success Advisors. Introduce new departmental student success advisors to the university community, make them aware of required university training, and brief them on CoE undergraduate policies procedures.
*Articulation. Serve as the college contact for articulation agreements. Regularly review agreements and work with departments on updates.
*Data Analysis. Analyze data for various purposes including invitations for students to join honor societies, review student success, review admissions criteria, and etc.
*University/College Committees. Represent the college on campus committees and task forces as needed. Provide input on university policy changes.
*Undergraduate Student Survey. Coordinate undergraduate student surveys.
Commencement. Work with department staff to coordinate college components of commencements.
*Engineer of 2020. Facilitate consistency across departments on Engineering of 2020 requirements.
*Other Duties as Assigned. Conduct other duties as assigned by the associate dean.

Minimum Education
  • Four year bachelor’s degree from an accredited institution.
Minimum Experience
  • 2 years of professional experience in a higher education environment.
  • Experience working as part of a team.
Knowledge, skills and abilities

*Ability to work with a diverse population.
*Effective oral and written communication skills.
*Organized and the ability to meet deadlines.
*Ability to use of tact and diplomacy in working with faculty, staff, students, and administrators.
*Ability to perform data analysis with Excel
*Ability to collect, organize and present data

Required Licenses, Certificates & Registrations
Additional Information

All employees of Wichita State University are expected to support the WSU Vision, Mission and Values and foster an environment of diversity in culture, thought and experience.

Location WSU Main Campus

Salary Information

Proposed Salary or Hourly Rate Commensurate with experience
Benefits Eligible? Yes

Position Description Information

Preferred Education
  • Masters Degree
Preferred Experience
  • 5 years’ experience working with university/college level students.
  • At least two years’ experience in one or more of the following: advising, student recruitment/retention, related student services or teaching.
  • STEM-related experience.
  • Proficiency with Banner and degree audit programs.
  • Ability to work well in a collaborative and team effort.
  • Knowledge and understanding of programs/activities that increase student retention, persistence and graduation in higher education.
Regular Hours of Work
Environmental Factors

Typical office environment with variable temperature changes.

Proposed Job Duties

Responsibility / Duty

*The CoE Undergraduate Coordinator requires the use of tact and diplomacy in working with faculty, staff, students, and administrators to assure accurate and appropriate information pertaining to undergraduate academic affairs is provided to all constituents. The position serves as liaison and facilitator requiring frequent interaction with staff from CoE departments and WSU academic affairs units to include department undergraduate coordinators, department student success advisors, department chairs/program directors, registrar, and OneStop staff. Job duties include:
*General Problem Solving. Provide advising support for department staff when unique/complex situations arise. Support departments when their student success advisors are absent.
*Graduation Check-outs. Coordinate and verify department graduation check-out analyses for undergraduate degrees and minors and conduct final check-out review with registrar.
*Probations and Dismissals. Notify students of their academic standing at the end of each semester regarding probation and dismissal. Review exceptions after department-level review/recommendation and determine college-level recommendation. Prepare reports and represent the college at the university exceptions committee.
*Major Changes. Review and approve all undergraduate engineering student changes of major to determine admission eligibility and if scholarship adjustments are necessary.
*Course Scheduling. Review departmental course rotations plan and semester course schedules for compatibility, especially with regard to common courses taken across campus.
*Orientation. Coordinate orientation activities of the college and work with department staff to prepare for orientation and student registration.
*Coordination/Planning Meeting with Department Staff. Facilitate monthly meeting with department undergraduate coordinators and student success advisors to distribute information, solve problems, review new policies and procedures, and share best practices.
*Facilitate Training of Student Success Advisors. Introduce new departmental student success advisors to the university community, make them aware of required university training, and brief them on CoE undergraduate policies procedures.
*Articulation. Serve as the college contact for articulation agreements. Regularly review agreements and work with departments on updates.
*Data Analysis. Analyze data for various purposes including invitations for students to join honor societies, review student success, review admissions criteria, and etc.
*University/College Committees. Represent the college on campus committees and task forces as needed. Provide input on university policy changes.
*Undergraduate Student Survey. Coordinate undergraduate student surveys.
Commencement. Work with department staff to coordinate college components of commencements.
*Engineer of 2020. Facilitate consistency across departments on Engineering of 2020 requirements.
*Other Duties as Assigned. Conduct other duties as assigned by the associate dean.

Importance (E) Essential
Percentage 100%

Physical Demands

Physical Requirements - Physical Activity

Activity Hearing
Frequency Daily
Activity Sitting
Frequency Daily
Activity Standing
Frequency Daily
Activity Vision - Straight Ahead
Frequency Daily
Activity Visual Acuity - Far
Frequency Daily
Activity Visual Acuity - Near
Frequency Daily
Activity Vocal Ability
Frequency Daily
Activity Walking
Frequency Daily
Activity Handling/Feeling
Frequency Daily

Physical Requirements - Weight Activity

Other Physical Requirements

Other Physical Requirements

Must be able to get across campus for various meetings during all types of weather.

Explain Physical Job Requirements

Requisition

Requisition Details

Department

College of Engineering

Posting date 09/11/2017
Closing Date 09/25/2017
Open Until Filled? No
Proposed Start Date 10/22/2017
Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this position?
    • Business publication or website
    • Education publication or website
    • Engineering publication or website
    • Fine Arts publication or website
    • Health Professions publication or website
    • Liberal Arts & Science publication or website
    • Veterans publication or website
    • CareerBuilder.com
    • HigherEdJobs.com
    • Hispanic Outlook in Higher Education
    • Indeed.com
    • InsideHigherEd.com
    • Kansasworks.com
    • Community Voice
    • Insight into Diversity
    • Journal of Blacks in Higher Education
    • The Chronicle of Higher Education
    • Wichita Eagle
    • WSU Employee
    • Handshake
    • Other
  2. * Do you have a Bachelor's Degree from an accredited university/college?
    • Yes
    • No
  3. * I have at least 2 years of professional experience in a higher education environment.
    • True
    • False

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents